A clean estimate the customer can sign
List the work, add optional extras, set a deposit and how long the price holds. The estimate builds itself beside the form with a signature line, ready to print or save as a PDF.
In the print dialog, choose "Save as PDF" to get a file you can text or email. The draft is saved in this browser only; nothing is sent anywhere.
A contractor estimate lists the work with a price for each line, the total with any tax and discount, what's included and excluded, how long the price is valid, the deposit needed to book, and a line for the customer to sign and date. Optional add-ons are shown separately so they don't inflate the total. Fill it in here, then print it or save a PDF.
How to use the contractor estimate generator
Add your details
Business name, contact details and license number, remembered in this browser.
List the work
Line items with quantity and price; tick Optional for add-ons the customer can choose.
Set terms and print
Valid-for days, deposit %, scope notes, then print or save as PDF for signing.
What the contractor estimate generator does
Optional add-ons
Extras such as a surge protector or an upgrade are listed separately and left out of the total.
Valid-until date
Works out the expiry date from the estimate date and the days you set.
Deposit to book
Shows the deposit as a percentage of the total, ready for the customer to approve.
Signature and date line
A printed acceptance line for the customer's signature and printed name.
Draft kept in your browser
The last estimate and your business details stay on this device only.
- Totals
- Subtotal − discount + sales tax = estimate total; deposit = total × deposit %
- Add-ons
- Listed under Optional add-ons, not counted in the total
- Output
- Print, or Save as PDF from your browser's print dialog
- Cost and privacy
- Free, no sign-up, no watermark; nothing is uploaded
Contractor Estimate Generator FAQ
What should a contractor estimate include?
Your business and license details, the customer and job site, an estimate number and date, the scope line by line with prices, the total with tax, what's not included, how long the price is valid, the deposit and payment schedule, and a place for the customer to sign.
What's the difference between an estimate and a quote?
People use both words loosely. Often an estimate is an approximate price and a quote is a fixed price for a defined scope. Say on the document which it is, and how changes to the scope are priced.
How long should an estimate be valid?
Long enough for the customer to decide, short enough that material prices don't move under you: 15 to 30 days is common for service and replacement work. Set it in Valid for and the expiry date prints.
Does the customer have a right to cancel after signing?
Sometimes. The FTC's Cooling-Off Rule gives buyers until midnight of the third business day to cancel many sales of $25 or more made at their home, but it excludes repairs or maintenance the customer asked you to come out for and emergencies. State home-improvement laws can add more; check yours.
How much deposit should I ask for?
Enough to cover materials you'll order and commit to the job, within your state's limits on home improvement deposits where they apply. Our deposit guide covers typical amounts by job type and the states that cap them.
Can customers approve estimates online in CrewRobin?
Yes. CrewRobin sends good, better, best quotes by text on every plan; the customer picks an option and signs online, and unsold quotes get follow-up texts on day 2, 5 and 10.
Guides and features
Link to this tool
Found it useful? Paste this into your website, newsletter or resource page.
More free tools
All free toolsPrice it right, then book the job
CrewRobin is the AI front office for home-service shops: an AI receptionist that answers every call, qualifies the job and books it, plus missed-call text-back, quotes, invoices and review requests.